Article I. Duties of Officers and Directors

Section 1. President

(a) Shall preside at all meetings and shall be the ex-official member of all committees.

(b) Shall conduct the meetings according to standard parliamentary procedures.

(c) It shall be his or her duty to see that the PFO is functioning properly according to the Constitution and By-Laws.

(d) Shall appoint all standing and special committee chairman.

(e) Shall approve in writing all bills prior to payment.

Section 2. Vice-President

(a) Shall perform the duties of the President in the President’s absence and shall assist the President at all times.

Section 3. Secretary

(a) Shall record or direct a recording of the minutes of all regular and special meetings and present them at the next meeting.

(b) Shall prepare amendments to be added to the Constitution or By-Laws after they have been adopted by the members.

(c) Shall conduct the correspondence of the PFO and keep records of such correspondence

Section 4. Treasurer

(a) Shall have custody of and shall be responsible for all funds of the PFO.

(b) Shall sign all checks.

(c) Shall receive all monies and deposit same in a checking and /or savings accounts in a local bank.

(d) Shall keep proper books of account which shall be available for inspection by the officers and directors. An inspection shall occur once per year or at the direction of the President.

(e) Shall make financial reports at regular meetings and an annual report at the end of his or her term.

(f) Shall file tax forms and returns as required by applicable city, state and federal tax laws.

Section 5. Executive Committee

(a) Shall decide the PFO’s policies and methods of conducting activities.

(b) Shall be available at any time to give advice if called upon by the PFO members.

Article II. Standing Committees

Section 1. The following Standing Committees shall be designated at the discretion of the President:

(a) Membership: Shall conduct membership drives and keep a register of paid members.

(b) Program: Shall plan and supervise the PFO programs, entertainment and other social activities.

(c) Publicity: Shall publicize the activities of the PFO.

(d) Allocations: Shall recommend to the Board the distribution of funds for scholarships, awards or other disbursements.

Section 2. Standing Committee chairmen are appointed by the President.

Section 3. Standing Committee chairmen shall appoint the members of their committee.

Section 4. Other Special Committees shall be appointed by the president.

Article III. Membership Dues

Section 1. Membership dues shall be a minimum of five dollars ($5.00) per person per year.